Upper Plenty Community Advisory Group (UPCAG)
Minutes of Meeting Held 4th March, 2011
Present: Rose King, Hayley Day, Alison Holmberg, Chris Ogilvie, Gillian Anderson
Apologies: Glenys Broderick, Mary Hullin, Kate Lawrence
Meeting opened: 9.45 am
Minutes of Previous Meeting
Minutes of 7th February 2011 passed. Moved Rose King, Seconded by Alison Holmberg
Business Arising
2011 Event Dates
April Community BBQ –
Date changed to 2nd Friday of the month i.e. 8th April 2011 so as to allow access for Garage Sale stallholders to set up the night before.
Committee voted that the April BBQ be a Pizza Night with Easter Eggs & Hot Cross Buns as it will be the closest event to Easter.
Garage Sale –
To be held on Saturday 2nd April 2011, stallholders will be given access to set up the night before and should the weather be favourable additional stallholders have been advised the are able to use the grounds on that day.
Treasurer’s Report –
Report Attached and Committee also voted that the amount of $161.76 being held in the CAG Account held by the Treasurer be donated to the Victoria Flood Appeal. Hayley to organize. Moved Rose, Seconded Alison.
MCRAG Report – Alison Holmberg presented the report as follows.
Succession planning still the main focus of MCRAG at the moment as well as MCRAG in the process of applying for DGR (Donor Gift Recipient) Status. MCRAG have been working closely with FRRR to do this.
Project Control Group
Building Tender – has been awarded to local builder.
Painting/Colour Scheme – this was discussed and it was felt that similar colours to that which are already in use would be appropriate. Exact colours yet to be finalized.
Wish List for Uncommitted Funds – the following items were identified.
Outdoor Power Points
New Microwave Oven
New Urn
New Trestle Tables
Storage Room Fitout with shelving and lockable cupboards
Generator Power Point
Blinds
Bridges for Creek area upgrade
Shade Sail for playground
Tree Removal – No date yet set for this and committee has requested that upon removal the tree be mulched and left for use with the creek restoration/upgrade works.
Gazebo – Rose tables some design options for the Gazebo, this yet to be finalized.
Creek Project
James Nelssen has contract sprayers coming in the next couple of weeks.
Rose King has already done some spraying and will continue to do sections.
The Plant List has not yet been sourced – Rose King to follow this up and assist James Nelsson with same.
Kim Tierney, Principal of the Upper Plenty Primary School has been consulted and has advised she is in agreeance with the wire fencing being removed along the pathway from the car park to the school gate.
Melbourne Water, Assets Department has been contacted by Rose King and have advised that they need the whole proposal before they will decide on what participation or assistance they may be able to give and any restrictions or requirements they may have. Rose King to continue liaising with them on this matter.
Bush Tucker List. As with the plant list this is yet to be sourced and Rose King will follow this up.
Working Bee. The committee discussed the possibility of a working bee for the removal of the fences, construction of pathways and mulching. This to be further discussed as construction works begins on building and surrounds.
Herbicides. Rose King to order and purchase herbicides. Hayley Day to ascertain from Council how to access funds for payment of same from Council.
Community Participation Workshops – Hayley Day recently attended a workshop on ‘Raising Money’- finding a grant, writing a grant application, seeking donations and other fundraising ideas. Hayley advised that the workshop was very informative however she has not yet had the opportunity to put any of the things learnt to practical use.
Progressive Working Bees
Kate suggested at the last meeting that this was something other shires are doing and is a good idea however the Committee has thought the timing for this in our area is not right at the moment and many of our men folk are not ready for such an ongoing commitment.
Farm Blitz – Rose King tabled an article and has placed same on the shack Noticeboard for any who may be interested.
Volunteer Group for Shack – The committee thought this a good idea and will be discussed further in the coming months.
Opening of New Building Upon Completion – Alison Holmberg advised that there are possibly monies still available at Council for this and possibly even some funds left in the Commemorative Events Grant monies.
New Stove – Alison Holmberg advised that she has obtained a quote from The Good Guys for the new Stove. The preferred model being an Omega (made by Smeg), the size being 900 x 600 x 900 and having to fans in the oven at a cost of approximately $2500.
Next CAG Meeting: Friday 6th May 2011 at 9.30 am.
Meeting Closed: 11.25 am
